Description

Posting Details

Posting Number

S14776P

Working Title

Fiscal Specialist

Department

SRVPAA-SR VP Acad Affrs & Prov

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

M-F, 8 -5 pm

Advertised Salary

Commensurate with Experience

Posting Date

03/02/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

04/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Business Ops Pro-Coll/Div II

FLSA

Exempt

FTE

1.0

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

This position will support the office of the Senior Vice President for Academic Affairs. The position will utilize skills and knowledge at a high level in working with UGA and UGAF business processes across budgeting, finance, and reporting.

Knowledge, Skills, Abilities and/or Competencies

• Familiarity with higher education institution operations
• Extensive knowledge of UGA , UGAF and USG policies and procedures
• Demonstrated ability in PeopleSoft Financials, One USG Connect, Anaplan and FAME (including approving and reporting)
• Working experience with UGA funds (including state, grants, foundation, and income fund types)
• Strong leadership skills and proactive approach
• Excellent oral and written communication skills

Physical Demands

Standard office environment.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Financial/Budgeting Responsibilities:

• Track financial transactions and perform monthly reconciliations for VPAA to be reviewed by the Director of Budget and Finance.
• Set up new chart fields in the financial management system when needed.
• Advise VPAA staff regarding financials, budgeting, and purchasing in an accurate and efficient manner.
• Provide guidance on financial policies and procedures.
• Provide monthly reports as well as other various reports needed for administrators in VPAA in a timely manner
• Collaborate with Director of Budget and Finance on funding for senior level searches.
• Provide backup when needed for VP for Instruction operational funds.

Percentage of time

70

Duties/Responsibilities

Leadership, Training and Communications:

• Work closely with Director of Budget and Finance on projects and initiatives
• Send out communications to units of VPAA when financial policies or procedures change.
• Train new business managers of VPAA units in financials, budgeting, and operational management.
• Cross train the Administrative Specialist on various financial functions.
• Other duties as assigned

Percentage of time

10

Duties/Responsibilities

Payroll:

• Manage payroll submission and approvals in a timely manner working with the Administrative Specialist
• Set up combo codes and manage position funding for all employees in VPAA
• Work with Director of HR for Academic Affairs on personnel expenses and changes needed in OneUSG.
• Review payroll reports to ensure accuracy. Correct suspense transactions as needed, working with VPAA unit business managers.

Percentage of time

20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Will Richardson

Recruitment Contact Email

willr@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents